With Genius Project for Domino, all IT Projects and Resources are Managed
The Company - an international leader in the breeding of vegetables
Rijk Zwaan specializes in breeding vegetables and supplying vegetable seeds for commercial cultivation in greenhouses, polythene tunnels and outdoors. Rijk Zwaan is based in the Netherlands but has numerous locations worldwide for the breeding of varieties, the production and sale of seed and providing services to its customers. The company employs over 1.200 employees, which places the company among the top 10 largest vegetable breeding companies in the world.
The Challenges - find a centralized solution
Rijk Zwaan's IT department needed a centralized project management solution to plan projects, manage all the project requests, and the time spent on all tasks. Before, they had disparate solutions to manage their projects but no real project management solution. “Managing all these disparate solutions was very difficult and the lack of visibility was compromising the success of different projects”, says Mr. Ferry Voortman IT System Manager. “We could not see the relationship between delays or problems in some of the steps and how they impacted the overall project and other projects.”
Rijk Zwaan has been using Lotus Notes for many years and wanted a solution based on the platform to minimize their investments. They wanted a tool with an English user interface and they also appreciated that Genius Inside is a company fully dedicated to project management software with good experience in the market.
The Results - improved planning, resource management and reporting
Rijk Zwaan deployed the solution from October to December 2007 and began to fully use the solution and integrate all projects into Genius Project for Domino in January 2008. They primarily use Genius Project for Domino for time reporting, resource management, project planning and project requests. “Now we have one unique tool that integrates time and project reporting, project planning and resource management. We have improved project visibility and collaboration now that all project leaders have access to the project information”
Rijk Zwaan's IT department has created one project database to manage all their projects and use Genius Planner to plan their projects. “Genius Planner is an easy-to-use planning tool to create tasks and assign resources and we finally can easily share project plans and progress with all project team members”.
Rijk Zwaan extensively uses the timesheet module for time reporting. The contributors report 100% of their time in timesheets. They have developed two different timesheet templates; one for all project activities and one for all activities not in the project such as support and holidays. “With Genius' user-friendly timesheets, it's easy to report time, since we can create many timesheets for one week.” “It's easier and faster to create reports thanks to Genius's intuitive reporting engine within the portfolio”.
Centralized resource pool has enabled Rijk Zwaan to plan their projects more realistically as they have defined as unavailability the time spent on non-project activities. “It's a great advantage to be able to have a global view of all resource availability, we can see which resource is overbooked and change our planning accordingly”.
Rijk Zwaan also took advantage of Genius Project for Domino customization options to have a personal project template created to simplify project creation and also to define their own workflow for project requests. “These customizations save us a lot of time and ensure consistency in our project processes”.